Our Services
Proposal Support
Budget and Financial Planning:
Cost Estimation: Develop detailed and realistic cost estimates.
Cost Proposal Preparation: Create and format and the budget in accordance with RFP requirements.
Budget Justification: Create clear and convincing budget narratives that explains the necessity of each budget item.
Proposal Management:
RFP Analysis: Analyze Request for Proposals (RFPs), Requests for Information (RFIs), and other solicitation documents to understand requirements and evaluation criteria.
Partner Management: Solicit cost proposals from subcontractors and negotiate price as well as contractual terms. Negotiate Teaming and Non-Disclosure Agreements.
Kickoff Meetings: Organize and lead proposal kickoff meetings to define roles, responsibilities, and timelines.
Resource Allocation: Assign tasks to proposal team members, including writers, subject matter experts, graphic designers, and reviewers.
Timeline Management: Create and manage proposal schedules, ensuring that all deadlines are met.
Internal Reviews: Facilitate internal review processes, including color team reviews (e.g., Pink Team, Red Team) to identify and address weaknesses.
Contract and Subcontract Management
Contract Management
Contract Review and Negotiation: Perform internal contract reviews, engaging internal stakeholders where appropriate. Negotiate terms with the Client in accordance with organization policies and project objectives.
Contract Administration
Compliance Monitoring: Regularly monitor contract compliance.
Issue Resolution: Address any issues or disputes promptly to avoid project delays or legal complications.
Contract Modifications: Negotiate and manage changes to contract terms.
Contract Closeout
Subcontract Management
Subcontractor Selection:
Prequalification: Evaluate potential subcontractors based on their experience, financial stability, technical capabilities, and past performance.
Bidding Process: Solicit bids from prequalified subcontractors, evaluate proposals, and select the most suitable candidates based on price, expertise, and alignment with project goals.
Subcontract Negotiation:
Terms and Conditions: Negotiate subcontract terms, including scope of work, deliverables, timelines, payment schedules, and compliance requirements.
Start-Up: Support project start-up and the mobilization of subcontractors.
Risk Management: Identify potential risks and incorporate risk mitigation strategies into the subcontract, including indemnity clauses, insurance requirements, and performance bonds.
Subcontract Administration:
Performance Management: Monitor and manage subcontractor performance, progress, and reporting requirements. Address performance issues and manage changes.
Regulatory Compliance: Ensure that subcontractors adhere to all relevant laws and government regulations.
Document Management: Ensure complete subcontract files for accountability and government audits.
Subcontract Closeout
Corporate Policy, Procedure & Template Development
Kaplerchuk Consulting Group can develop clear guidelines and procedures for your organization for the procurement of goods and services to ensure that all purchases are: conducted in a fair, transparent, and cost-effective manner, support the strategic objectives of your organization, and comply with all applicable government regulations.
We also provide template services, creating contract, grant, subcontract, and related templates that include the essential terms and conditions that are compliant with government regulations and corporate policies.
Contracts and Procurement Training
Customized contracts and procurement training
Kaplerchuk Consulting Group designs and delivers comprehensive contract and procurement training to ensure that all stakeholders involved in contract and procurement processes are well-equipped with the necessary knowledge and skills. These trainings cover the key aspects of contract and procurement management, including policies, procedures, compliance, and best practices.
Surge Support
Kaplerchuk Consulting Group can provide organizations with additional resources and expertise during periods of high demand or critical need. These services ensure that your organization can maintain operational continuity, meet project deadlines, and address unexpected challenges effectively.
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